Streamlined Inspections for Student Housing
Handle high-volume check-ins and check-outs with room-by-room inspections, shared area tracking, and HMO compliance features designed for student accommodation providers.
Watch How It Works
See student housing inspections
500+
Rooms Managed
85%
Faster Check-outs
£0
Avg Dispute Cost
100%
HMO Compliant
PBSA Operations Are Broken
PBSA operators face a perfect storm every summer — high volumes, impossibly tight turnaround windows, and a high-dispute demographic with every right to challenge weak documentation.
500+ rooms
to inspect, clean, and re-let inside a 3-week summer window
1 in 3
student deposits are disputed — more than any other rental sector
70%
of PBSA disputes are avoidable with proper photographic evidence
Summer Turnaround Crunch
Hundreds of rooms to inspect, clean and re-let in a narrow window. Without a fast digital workflow, operators fall behind from day one of the turnaround.
High-Volume Deposit Disputes
Students are informed and confident challengers. Without timestamped, AI-verified photographic records, adjudicators consistently rule in their favour.
Cluster Flat Complexity
Shared kitchens and common areas create shared liability. Without per-room documentation, accountability breaks down and disputes become impossible to defend.
Inconsistent Check-In Records
Different staff produce different-quality reports at check-in. A weak incoming report at the start of tenancy means a lost dispute at the end of it.
Inspect360 solves every one of these challenges — out of the box, from day one.
Your entire PBSA operation, managed in one place
From operator portfolio to individual student room — bulk turnarounds, deposit evidence and dispute packs all flow through a single AI-powered hub.
PBSA Operator
Block & cluster portfolio management
Student Rooms / Clusters
Rapid room-by-room turnaround documentation
AI HubStudents / Residents
Deposit evidence & dispute resolution
GPT-5 Vision AI Engine
Room condition scoring · Damage detection · Deposit deduction calculation
Operator schedules bulk turnarounds
AI analyses rooms & generates evidence
Students receive transparent deposit reports
Built for Student Accommodation
Features designed for PBSA providers, HMO landlords, and student housing managers.
Room-by-Room Inspections
Document individual rooms in shared houses and PBSA with detailed condition tracking for each tenant's space.
Shared Facility Management
Track the condition of common areas, kitchens, bathrooms, and communal spaces separately from individual rooms.
Academic Year Scheduling
Align inspections with academic calendars. Schedule check-ins for September and check-outs for June/July automatically.
Multi-Occupancy Tracking
Manage multiple tenants per property with individual inspections and shared liability assessments for common areas.
HMO Compliance
Track HMO license requirements, fire safety, and additional compliance needs specific to student accommodation.
Deposit Dispute Support
Generate comprehensive evidence packages for deposit adjudication with timestamped photos and detailed reports.
Why Student Housing Providers Choose Us
Handle the unique challenges of student accommodation with purpose-built tools.
- Handle high-volume check-ins and check-outs efficiently
- Document room conditions before and after each tenant
- Track shared area wear and apportion costs fairly
- Meet HMO compliance requirements
- Reduce deposit disputes with thorough documentation
- Schedule inspections around academic terms
Room Tracking
Per-tenant documentation
Term Scheduling
Academic year aligned
HMO Compliance
Full tracking included
AI Analysis
Fast condition reports
How we compare to legacy tools
Inventory Hive and Inventory Base are built for small agencies and solo clerks. Inspect360 is built for operators managing portfolios at institutional scale — and the features reflect that.
| Feature | Inspect360Enterprise | Inv. HiveSmall agency | Inv. BaseSmall agency |
|---|---|---|---|
| GPT-5 Vision AI photo analysis | |||
| Portfolio-level analytics & dashboards | |||
| AI check-in vs check-out comparison reports | |||
| Compliance & work order management | |||
| Tenant self-service portal | |||
| Enterprise sector coverage (BTR / PBSA / HA) |
Ready for the Next Academic Year?
Get prepared for check-in season with streamlined inspections and comprehensive documentation.